Job Title: Supply Chain Manager, Guinea Bissau
Job Location: Bissau, Guinea Bissau
Job Type: Regular, Full Time
Reports to: Chief of Party, w/ dotted line to Head of Operations
Preferred Start date: May 2020

*Interviews of qualified applicants will be conducted on a rolling basis

Job Summary
The Supply Chain Manager will support the Chief of Party (COP) in the overall management of the FFE Guinea Bissau program supply chain. S/he will be directly responsible for providing oversight of supply chain Management and staffs in that department. S/he will plan, manage, and provide technical and operational oversight of all supply chain activities – including procurement, logistics, transportation, and warehousing - to ensure effective and efficient delivery of goods to the poor and vulnerable. S/he will anticipate and manage supply chain needs and challenges, and introduce improvement solutions, applying the principles of stewardship, integrity, transparency, and accountability.

Roles & Key Responsibilities
· Collaborate with direct reports and programming leads to strengthen the pipeline and supply chain management plan. Manage the determination of procurement and logistics service requirements, desired specifications and delivery schedules, and how sourcing strategies are defined, ensuring proper coordination and communication.

· Ensure accountability and transparency of all supply chain operations in compliance with CRS and USDA regulations, and international and local standards and requirements.
o Manage the protocol surrounding the acquisition and use of waybills including the approval of all waybills written for the movement of food
o Supervise the preparation of accurate Semi-annual Reports, Recipient Status Reports and Loss Reports for submission to USDA through CRS.
o Supervise the preparation of timely and accurate loss reports on behalf of the project.
o Review all Monitoring Reports on food distributions including regular warehouse inventories of warehouses.
o Make periodic visits to the Field to inspect school food stores and witness commodity issued to school kitchens and other logistics to ensure compliance with accepted procedures and principles.

· Effectively manage talent and supervise. Manage team dynamics and staff well-being.
o Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports.
o Monitor and assess performance to ensure adequate capacity for successful support of high-quality programming.
o Conduct performance appraisals and regular coaching sessions to improve performance of supervisees
o Ensure program supply chain staffs have adequate knowledge to manage commodity as per USDA regulations.
o Arrange training program commodity staff in end use monitoring, warehouse management/record maintenance and report preparation.
o Knowledge of national and international legislation for import / export and current customs rules.

· Manage logistical infrastructure, storage facilities and transportation resources. Oversee application of systems and procedures for inventory and commodity transportation, warehousing, and distribution, as well as for vehicle management to ensure proper handling and safeguarding of assets. Ensure related safety and security protocols are implemented. Periodically review CRS’ commodity management, warehousing, transport and handling arrangements to assure compliance with USG Regulations.
· Oversee inventory control and the management of comprehensive goods tracking and record keeping systems throughout the whole supply chain cycle, from time of request until time of delivery. Ensure timely preparation and submission of various reports.
o Ensure that adequate control and risk mitigation measures are in place at each stage of the supply chain of commodities.
o Oversee the analysis of commodity losses, consolidation of Damaged and Missing Commodity Reports.
o Ensure that unfit commodities all project warehouses are certificated and disposed of in accordance with Regulation 11.
o Support the MEAL team, the Commodity Supply Chain Management and Field Staff in the roll out and use of Field Based Technology for the capture and analysis of food and other data in the field.

· Lead design and implementation of a strategic sourcing and procurement process to identify, assess, select and contract suppliers that will deliver the maximum value for money to the organization. In close coordination with the procurement team oversee relationships with key suppliers and assess supplier performance.

· Create and maintain the proper conditions for learning. Establish a safe environment for the sharing of ideas, solutions, and difficulties and the capacity to detect, analyze and respond quickly to small deficiencies. Provide capacity strengthening guidance, which includes cross-departmental learning.

· Ensure sustainability for the record retention and Audit
o Ensure compliance with agency record retention policies.
o Ensure the maintenance of a record retention system, including hard copy and electronic filing systems.
o Ensure country program is prepared for audits and auditors.
o Ensure any audit findings are closed within a reasonable period and the cause of the finding has been effectively corrected.

· Maintain effective working relationships with NGOs, WFP, local authorities, implementing partners and other civil society players; Serve as the primary representative of CRS/GB in relevant commodity related meetings.

Key Working Relationships

Internal: Chief of Party, Country Representative, HoOpS, HOP, Program Managers, Logistics Manager, Procurement Officers, HR Manager, IT Manager and other Support Managers, HQ Shipping, Internal and External Auditors.

External: Host Country port and shipping authorities, clearing and forwarding agents, shipping companies, transporters, vendors.

Supervisory Responsibilities: Food Monitoring Project manager, Logistics Management Information System (LMIS) officer, Warehouse manager, Procurement and Logistics officer

What we offer
CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Agency-wide Competencies (for all CRS Staff)
These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

· Integrity
· Continuous Improvement & Innovation
· Builds Relationships
· Develops Talent
· Strategic Mindset
· Accountability & Stewardship

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our
commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS' talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

CRS is an Equal Opportunity Employer