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Purchasing Officer

Purchasing Officer
Salaire / mois
Localisation Kedougou / Sénégal
Expiration 14 Janvier 2018
Offre visitée 4463 fois

Description de l'offre

  • Purchasing Officer
  • Control all aspects of Logistics for All site within Petowal Mining Company. Including application for Import/Export, Exonerations, scheduling of deliveries by communicating with Brokers, freight forwarders Government Agencies etc and by sending through reports in correct format to site making sure complete and correct communication. On time. On spec, at lowest cost to PMC.
  • Report any theft or planned theft of Company property.

  • Administering and closing out Contract packages for Supply of Services and goods to the site.

  • Provide advanced Procurement reports and stock requirements via SUN – EAM system and spreadsheets to the Supply Manager or his Delegate.

  • Develop, compile, reconcile, and/ or update information in vendor and stock data base to provide effective processing, information management and reporting.

  • Train other members of staff on the Purchasing module in SUN - EAM.

  • Scans attach all quotes to purchase orders in SUN - EAM.

  • Check ChemAlert and obtain MSDS and inform Environmental prior to the receipt of new chemicals on site ensuring that Logistics send a letter to DEEC with MSDS for authority to have the chemical in Country.

  • Liaise with suppliers to get all relevant MSDS supplied with items.

  • Conduct risk assessments of suppliers and analyse suppliers’ ability to fulfill company expectations and provide quality goods/services when required.

  • Report any security breaches, theft, misappropriation, or planned theft of company property.

  • Run reports on suppliers lead times from international and local suppliers and forward report to Supply Manager.

  • Run Re-order report when required and for coverage.

  • Audit pricing from both International and local suppliers.

  • RFQ to be sent through to suppliers and send through to Supply Manager for approval.

  • Enter Purchase order and ensure submittal for approval when correct.

  • Inspect storage areas where spare parts/goods/equipment is stored to ensure storage is done in accordance with supply Dept.
  • policy and procedures, if not stored correct report to Supply Manager.
  • Comply with the Taxation and accountability regulations (Senegal) that apply to All Petowal sites.

  • Conduct in a relief situation and chair meetings for daily safety/ communications.

  • Communicate with all our customers, Management, Contractors and suppliers when awarding contracts.

  • Filing must be done in accordance with Senegal Law and company policy.

  • Relieve Senior Purchasing Supervisor as and when required.

  • Assist in training of all Supply, Procurement and warehousing personnel as and when required.

  • Purchasing within Budget and authorities.

  • Provide minimum of two quotes per RFQ and forward to Supply Manager for approval.

  • Assist supervisor in the Mid-year and end of year stocktakes on site.

  • Take action to prevent damage to company property and equipment.

  • Assist with developing operating methods, operating procedures and systems.

  • Complete purchasing documentation and supply system requirements as per Procurement Procedures.

  • Prepare RFQ’s for procurement of goods and ensure that an in-depth analysis is undertaken to ensure the correct recommendation is made while complying with Procurement procedures.

  • Expedite outstanding RFQ’s in accordance with Procurement procedures.

  • Place orders for stock and direct charge items in SUN – EAM system ensure procurement procedure is followed.

  • Review Requisitions within authority levels.

  • Evaluate performances of suppliers.

  • Assist and review outstanding purchase order report.

  • Ensure all reporting meets all deadlines.

  • Ensure there is a complete audit trail for all purchasing done.

  • Contact suppliers for all lead times.

  • Assist from time to time with safety audits on site.

  • Ensure all Exonerations are in place prior to Purchase of items.

  • Provide Finance with all necessary data to comply with the taxation and accountability regulations in Senegal.

  • Process requisitions and convert to Purchase orders after they have been approved.

  • Ensure Inco Terms and Payment Term are entered into SUN - EAM prior to Purchase order being authorized and released to supplier.

  • Other tasks as directed and within your ability and within the Procurement role for both All site Operations.

  • Advanced organisational skills.

  • Advanced interpersonal skills.

  • Advanced English and French

  • Advanced Computer skills for Excel, Word, SUN - EAM and Outlook

  • Advanced communication with Peers, subordinates and Managers.

  • Take action to prevent damage to company equipment.

  • Flexibility

  • Initiative

  • Honesty

  • Integrity

  • Reliability

  • Dependability

  • Team spirit

  • Punctuality

  • Minimum 5 years’ experience in Procurement on a mine site

  1. -FORMATION (acquise ou à acquérir) / EDUCATION LEVEL (GRADE)
  • Education must have BAC +3 – Procurement Masters Senegal.

  • Advanced computer skills - Excel & Sun - EAM, Word, and Outlook.

  • Advanced - Degree level in English.

  • Driving License

  • Ongoing training : CIPS Level 4

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