Reporting to the Supply Chain Super intendent, the Material Co-Ordinator has overall responsibility of the warehouse functions of purchasing and receiving goods, inventory management and database management.
Dimensions
The Material Co-Ordinator is accountable for:
managing direct reports
supervising indirect reports
Key Accountabilities
Warehouse Management:
Manage the site warehouse operation including logistics, freight, receipts, returns, credits and purchasing for all equipment and supplies coming into the operation.
Ensure maximum efficiency of the warehouse to reduce delivery times to internal customers, minimising cost of warehouse operation, and maximising site productivity.
Manage stock levels for the warehouse by monitoring the quality, quantity and positioning of the material stock holding in the group and take appropriate action for variances to standard.
Oversee the dispatch operation to ensure that it operates efficiently, effectively and safely and meeting internal customer requirements.
Liaise with the production and transport operations to ensure that there is effective coordination of all operations and that internal customer requirements are met.
Provide advice and guidance to company managers and staff on warehouse utilisation, logistics, transport costs, etc.
Ensure all Stock Items are correctly located with Identification – location, stock number, part number.
Identify and remove obsolete stock from the computerised system, and identify a method in conjunction with others for the transparent disposal of obsolete stock.
Ensure accuracy and timely input of stores records on the computer system and ensuring appropriate systems and controls are in place for resources and assets management.
Prepare quantitative KPI’s and Reports on a regular basis and as requested.
Carry out work as directed
Staff Development:
Provide management, guidance, coaching and technical assistance and support to the team.
Monitor and evaluate the performance of the team to identify areas requiring improvement and implement training and coaching measures to ensure employees receive sufficient training enabling them to perform their duties in a safe and efficient manner.
Promote and develop the skills of subordinates through the transfer of technology and skill development through on-the-job training programs.
Conduct formal career development discussions with employees and identify development opportunities and programs that assist with defining future career progression possibilities.
Encourage and facilitate effective and supportive communication between all team members and related departments
Safety Management:
Demonstrate personal commitment in regard to safety and environmental and Social Responsibility practices.
Ensure every person within team is fit for work.
Ensure that agreed procedures, safeguards and controls are applied and used.
Ensure all activities are conducted safely and in accordance with Company standards and procedures
Ensure hazard management plans are observed.
Keep statutory and internal reporting as required.
The duties and responsibilities listed above are representative of the nature and level of work assigned and not necessarily all inclusive.
Key Performance Indicators
Safety
Meet required monthly safety submissions
4 per month documented safety interactions
4 per month documented near miss incident reports
4 per month documented Hazard identification reports
1 per month documented planned task observations
4 per month documented planned inspections
Ensure direct reports achieve their monthly safety submissions.
Rectify 100% of “A” class safety hazards on the same day.
Achieve zero (0) department fatalities per year
Achieve less than 4 LTI for department per year
Hold toolbox meeting with every day with his team
All In Sustaining Costs (AISC)
Manage leave roster to maintain 100% coverage.
Control monthly labour expenditure within the agreed budget
Achieve monthly zero unplanned absenteeism
Control monthly overtime expenditure within the agreed budget
Control monthly contractor cost within the agreed budget
Weekly send all orders and receptions to Finance Department.
Ensure issuing monthly report on all stock valuation
Achieve at least 98% inventory accuracy
Achieve 99.5% damage free
Perform yearly physical inventory control
Production
Improve the service level of the section by 95%
Oversee daily update of maintenance planners on available inventory level and PO tracking
Oversee offloading, and ensure 100% documentation conformity, labelling and invoicing
Ensure 100% coding accuracy regarding data entry in ERP for old as well as new items
Ensure the warehouse team receives the right weekly/monthly training to be comfortable with policies, programmes and procedures
Cashflow
Control monthly expenditure to within the agreed budget
Ensure zero payment for settlement of SCM-related claims
Ensure zero penalty payment for offloading delays
Constraints, Frameworks & Boundaries
Follow Mako (Petowal)’s expenditure approval matrix for all operating and capital expenses.
Report any breaches in compliance particularly with all statutory requirements and company standards
Ensure compliance to dangerous, hazard material management in collaboration with environment and safety
Ensure that all site procedures are adhered to with respect to purchases and that operations comply with all relevant government and statutory Laws, Acts and Regulations.
Challenges
To manage a large-scale warehouse in the most cost effective and time efficient manner in order to fully satisfy Supply Chain Management operating objectives and internal customer satisfaction expectations
To ensure such a business critical function runs smoothly that has many different stakeholders and inputs in a high-pressure and remote work environment.
To continually provide visibility to all stakeholders regarding stock movement, shipments and logistics for business critical parts and equipment that affect the day-to-day operational activities.
Working Conditions/Environment
Roster: In accordance with the standard mine rotation schedule which is currently 6 weeks on/3 weeks off with continuous management coverage for the department.
Hours: TBA
Location: Mine site (approximately 750 km from Dakar)
Working Relationships
Internal
SCM Manager
Warehouse Stores, Buyers and Inventory Controllers
Procurement and Logistics Department
Department Heads
External
Local and International Vendors & Suppliers
Forwarders
Consultants
Local Authorities
Skills, Knowledge & Experience
Education:
Tertiary qualification in Supply Chain Management, Warehousing, Inventory, Materials Management, technical, business or management equivalent
Relevant experience:
Minimum 10 years experience in a Warehouse operations role in a remote mining environment.
Minimum 3 years experience in a management level role.
Strong communication, organisation and personnel skills, strong analytical capabilities, sound business sense, advanced documentation skills with high attention to detail.
French / English language skills essential
Proficient in ERP systems and excellent knowledge of Excel
Experience in a third world country with a preference for West African experience, particularly Mako (Petowal)
Able to communicate effectively at all levels of the organisation and build effective relationships and networks
Possesses strong training and mentoring skills with the ability to develop an effective team
Demonstrates strong conceptual skills, and be capable of developing lateral and practical solutions
Ability to respond to a changing work environment
The ability to manage multiple projects and tasks at the same time
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CI
ML
BF
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